Inspection Management
Life and Safety’s inspection management tool automates your entire inspection program in one place: build your own checklists for any asset, assign them to the right people on the right schedule, and complete them in the field on any phone or tablet. A QR-code or barcode scan ties every result — pass, fail, or critical fail — to the exact asset, so you can report on it the moment the inspector hits submit.
The Inspection Module runs as a standalone platform. Alternatively, you can switch it on inside the Life and Safety LMS so that inspections and training records share the same users, groups, and logins. Either way, EHS professionals designed it — people who have performed these inspections themselves since 1997, rather than a software vendor guessing at how the field works.
From Checklist to Corrective Action
An inspection isn’t finished when someone checks the last box. It’s finished once your team fixes the problems it uncovered. Therefore, the Inspection Module carries every inspection through the full cycle:
Build the Inspection
First, an Inspection Admin creates the inspection — name, description, instructions, and as many steps as the job requires. Step types include text entry, dropdown, multi-select, and pass/fail with photo attachments. Reorder steps by drag and drop, or duplicate an existing inspection and adjust it rather than starting from scratch.
Launch and Inspect
Next, the inspection reaches the field one of two ways: managers assign it to anyone in their group on a daily, weekly, monthly, or annual repeat pattern, or the inspector launches it themselves by scanning a posted inspection code. Assignments appear on the home screen with the due date, while automatic reminder and past-due emails keep the work moving. Once the inspection is open, the inspector scans the asset tag on the equipment, vehicle, or location — because that tag does the identifying, nobody wonders which harness or forklift they actually checked. Meanwhile, notes and photos attach to any step along the way.
Act on What You Find
Any failing step can raise an action — corrective, preventative, observation, or suggestion. The inspector assigns that action to a follow-up owner, who then sees it on their home screen until they close it. If you flag a failure as critical, the module marks the asset “Remove from Service” on the spot and immediately emails whichever recipients you choose, with your own custom message.
Reporting and Analytics
Finally, filter every inspection, asset, and result by inspection, group, asset, asset group, user, or date range, with statuses for not attempted, incomplete, not completed, passed, non-critical failed, critical failed, and overdue. In addition, exports carry every field the inspection captured. Save the reports you run often, then schedule them for automatic email delivery.
The Right View for Every Role
Everyone sees exactly what they need — and nothing they don’t.
Inspectors
The people doing the work
- See assigned inspections on the home screen, with due dates
- Self-enroll from the inspections available to their group
- Their own completion history and last-completed dates
- Run reporting that shows only their own results
Managers
The people keeping it on schedule
- Assign inspections to any member of their group
- See completions and outstanding work across the team
- Group-wide reporting on every inspection
- Get notified when something needs attention
Inspection Admins
The people running the program
- Create, duplicate, and manage inspections organization-wide
- Maintain the asset registry — ID, description, and type
- Control which groups can access which inspections
- Full reporting, saved reports, and scheduled delivery
Asset Visibility
A Real Asset Registry
Every asset carries an ID, a description, and a type. Group assets by location, department, or any scheme that matches your operation, then filter reports by that group to see how a whole site or department is performing.
QR Codes & Barcodes
Not only can you launch an inspection with a QR code — you can also use QR codes and barcodes to identify assets. Post an inspection code wherever the work happens, and one scan starts the inspection. Then, with the inspection open, a scan of the asset tag records the exact forklift, harness, or panel the inspector checked.
Retire Assets Without Losing History
When equipment leaves service, deactivate it. It stops appearing once someone launches an inspection, but its complete history stays intact for the record — exactly what you want when the auditor asks.
Frequently Asked Questions
No. The Inspection Module runs perfectly well as a standalone inspection platform. However, if you already use the Life and Safety LMS, you can switch it on at the account level so that inspections and training records share the same users, groups, and logins.
Anything you can break down into a series of steps. An inspection isn’t limited to ticking boxes — each step captures the kind of information you actually need: a pass or fail judgment, a typed note or measurement, a selection from a dropdown, several selections from a multi-select list, or a photo. For example, you can use it for equipment and machine guarding checks, vehicle and forklift inspections, fall-protection and PPE gear, facility walkthroughs, contractor audits, and site safety observations.
The module uses two separate codes. An inspection code, posted wherever the work happens, starts an inspection: the inspector scans it and the module assigns them that inspection and opens it. An asset tag, fixed to the equipment itself, identifies what they inspected: with the inspection already open, one scan records the exact asset. Asset tags read as either QR codes or barcodes.
A critical failure flags the asset for removal from service immediately. In addition, you can enable a per-inspection email notification so that a critical failure sends an alert, with your own custom message, to whichever recipients you designate.
Yes. Filter reports by inspection, group, asset, asset group, user, and date range, then export them in full — including every field the inspection captured, not just the columns on screen. In addition, you can save the reports you run often and schedule them for automatic email delivery.
Ready to See It in Action?
Tell us what you need to inspect, and we’ll show you how the Inspection Module handles it. Give us a call, or send a message with the form below.
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